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Administrative Assistant (Research and Enterprise)

Reference Number
Northampton Square  Map & Directions
School / Service
Professional Services
Research and Enterprise
Contract Duration
Salary Range (£)
24983 to 28098


City, University of London is a global university committed to academic excellence with a focus on business and the professions and an enviable central London location.

City attracts around 19,500 students (35% postgraduate level) from more than 150 countries and staff from over 75 countries.

In the last REF, City doubled the proportion of its total academic staff producing world-leading or internationally excellent research.

Led by President, Professor Sir Paul Curran, City has made significant investments in its academic staff, its estate and its infrastructure and continues to work towards realising its vision of being a leading global university: it has recently agreed a new Vision & Strategy 2026.

Research & Enterprise Office
City has invested in its research support & enterprise professional service to provide exceptional support to our academic colleagues and to build stronger business relationships with stakeholders and partners regionally, nationally and internationally. Research & Enterprise Office staff work collegially across City, interfacing with our academic schools and other professional services to deliver both strategic projects and day to day operational services. As we embark on a new programme of activity, so City can realise its ambitions we are looking for a talented Administrative Assistant to join the Office.


The post holder will provide high quality clerical & administrative assistance to three of the teams of the Research & Enterprise Office of City, University of London. In practice, this involves managing databases, invoicing, assisting with logistics of events, organising & taking minutes of meetings, providing advice and support in claiming expenses, arranging travel, providing support to external visitors, communicating with other professional services including HR & IT Service, drafting replies to correspondence (emails mainly) and filing.

The post-holder will work very closely with the Office Administrator to ensure consistency in operations across the office environment.

Person Specification

The ideal candidate will have previous experience in a comparable administrative role, possessing excellent organisational skills and the ability to communicate effectively with all colleagues and academic members of staff. The post-holder will have excellent numeracy skills, show attention to detail and be confident in preparing simple financial reconciliations and reports. They will also be required take a proactive role in the development of administrative systems and processes.
Further details are available in the Job Description and Person Specification.

Additional Information

City offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

Location: Northampton Square, London Borough of Islington
Job Grade: 4
Salary: £24,983 - £28,098
Expected start date: As soon as possible
The post is a full time post (35 hours per week)
Contract: Permanent with a 1 year probation period
Closing date for applications: 23:59 on Friday 23rd February 2018

As part of your application you are asked to provide a covering letter, City Application Form (and optional CV).

Interviews are expected to take place during the week of 12-16 March or 19-23 March 2018.
Who to contact if you have any questions about the post: Mr John Montgomery, Head of Strategy and Compliance, Research & Enterprise Office, City, University of London, j.montgomery@city.ac.uk

Actively working to promote equal opportunity and diversity

Academic excellence for business and the professions

Please use the link below to view further details for this job.